Accounts Assistant (Accounts Payable) – 12m FTC


Job Title Accounts Assistant (Accounts Payable) – 12m FTC
Line manager AP Team Lead – Accounts Payable and Expenses
Location Edinburgh
Department Finance – Central Finance


  • Accurately process invoices and expenses and ensure these are paid within agreed terms with due regard for Company’s internal controls
  • Complete accounts payable month end journals and reconciliations as assigned


Accounts Payable

  • Accurately process invoices and ensure these are paid within agreed terms with due regard for Company’s internal controls.
  • Ensure correct VAT treatment is applied to all invoices
  • Prepare weekly forecast of expected payments
  • Prepare payment runs and assist Treasury accounts assistant with processing of payments as required
  • Prepare and post direct debit payments
  • Resolve supplier queries
  • General admin, filing, copying as necessary
  • Support the development of anti-fraud measures around the set up and maintenance of suppliers globally

Expense Processing

  • Check, input and pay company personnel expenses and credit card claims, ensuring correct coding is applied to all expense claims
  • Ensure correct VAT treatment is applied to all expense claims

Month end

  • Prepare and post month end AP and general accruals
  • Prepare WHT reports as required
  • Prepare and post journals as required
  • Complete month end reconciliations as assigned


  • Provide support to Central Accounting team and wider business as required
  • Ad hoc tasks within the department as required
  • Contribute towards overall improvement of the Central Accounting Function


  • Provide cover for other members of the AP team as required



  • Advantageous – relevant qualification i.e. HND or equivalent

Relevant Experience/ Skills 


  • Considerable relevant experience in an accounts payable and expenses role
  • Experience working with a group structure across multiple entities
  • Experience working with multi-currency ledgers
  • Experience of Unit 4 advantageous


  • Ability to work on own initiative and take ownership of responsibilities to ensure deadlines are met
  • Must be highly organised, pro-active and confident and have the ability to work under pressure and meet strict deadlines.
  • Self-starter with a can-do attitude who has the ability to plan, prioritise and manage their own workload effectively with limited supervision
  • Good written and verbal communication skills
  • Good attention to detail
  • Good organisational skills
  • Excellent systems knowledge preferably with an ERP
  • Excellent MS Excel skills
  • Keen, flexible attitude
  • Good interpersonal skills


  • To support our multi-country locations, conversational competence in French or Spanish would be advantageous, but is not essential. At Cairn, our aim is to continually create and sustain a culture-rich nimble working environment where diversity and inclusion are hugely valued.
  • Applicants must have the right to work in the UK.

Company Values and High Performing Behaviours


  • Respect
  • Relationships
  • Responsibility

High Performing Behaviours

  • Be Entrepreneurial
  • Be Empowered
  • Be Collaborative
  • Be Safe
  • Be Focused
  • Be Open
  • Be a Leader